Executive Director

Background
Dublin Food Pantry (“DFP” or “Pantry”) is an established 501(c)(3) Tax Exempt Organization. Our mission: We envision a community where everyone has access to sufficient, nutritious food and the necessities for well-being.

Position Summary:
The need for the Dublin Food Pantry continues to grow. From a humble start over 50 years ago managing the Pantry within a 2,800 square foot space in the Dublin Community Church to the new 7,800 square foot building that opened in November 2023, the needs of the Pantry are evident. For the first quarter of 2024, the number of pantry visits is approximately 3,000, which represents an increase of over 22% from the first quarter of 2023. We need a leader who can drive the efforts of the Pantry and the increased demand by establishing protocols and goals surrounding fundraising, social media outreach, and the overall promotion of the Pantry.

The Executive Director will act as the principal representative, spokesperson, leader, and primary coordinator and contact for the DFP in partnership with the Board of Directors (the “Board”). One of the greatest needs of the Pantry is the ability to continue operations via the generous donations of businesses and individuals within the Dublin and greater Columbus community. As such, we would expect the fundraising activities to encompass roughly sixty percent (60%) of the Executive Director’s time. The Executive Director will report to the President of the Board, or in the President’s absence, the Vice President.

Responsibilities will include:

• Primary responsibility will surround the development and execution of fundraising goals, agreed to by the Executive Director and the Board, within the community while also managing the social media outreach and overall promotion of the DFP.
• Work with the Director of Operations to ensure adequate food supply is available to users of the DFP, as well as securing volunteers to assist in the administration of DFP operations.
• Work with current partner agencies to provide needed wraparound services for individuals and families in need, and also seek out future like-minded partner agencies to provide wraparound services.
• Supervise and manage DFP employees (As of 2023: 1 part-time Director of Operations) as well as a large group of volunteers.
• Assist individuals and families utilizing the DFP and coordinate the training of volunteers to ensure compliance with DFP policies and procedures and Mid-Ohio Food Collective guidelines.
• Ensure the financial viability of the DFP by seeking grant opportunities and soliciting contributions throughout a multitude of channels, i.e. in-person solicitations, mailings, online requests, etc.
• Work to ensure adequate marketing initiatives are being crafted and deployed to ensure the DFP is a top of mind charity within the community.
• Assist the Bookkeeper/Treasurer in maintaining accurate and complete financial books and records and preparing the annual budget with the assistance of the Finance Committee and annual audited financial statements.

The Board of Directors and the Executive Director, together, will maintain the relevance of the Dublin Food Pantry in the community by continually evaluating the needs of the community and those we serve, the accomplishment of the DFP mission and vision, and the accountability of the DFP to its diverse constituents.

The Board delegates responsibility for management to the Executive Director, who has the authority to carry out these responsibilities in accordance with the direction and policies established by the Board.

The Executive Director provides direction and enables the Board as it carries out its governance functions.

General Responsibilities:
1) Board Governance: Works with the Board to fulfill the organization’s mission.

• Responsible for leading the DFP in a manner that supports and guides the organization’s mission as defined by the Board.
• Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions. Prepare monthly reports for the Board.

2) Organization Mission and Strategy: Works with the Board and staff to ensure that the mission is fulfilled through programs, strategic planning, and community outreach.

• Responsible for the implementation of the DFP’s programs that carry out the organization’s mission.
• Responsible for strategic planning to ensure that the DFP can successfully fulfill its Mission in the future.
• Responsible for enhancing the DFP’s image by being active and visible in the community and working closely with other professional, civic, and private organizations.

3) Organization Operations: Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate.

• Responsible for the effective administration of the DFP’s operations, which are primarily led by the Director of Operations.
• Supervise volunteers involved in DFP operations only as needed. Director of Operations will provide the supervision needed for volunteers working in the pantry. The Executive Director will recruit volunteers and discipline those volunteers as needed, including, with the knowledge and consent of the Board, the removal of volunteers from service to the DFP.
• Coordinate and accept applicants for the DFP and expand knowledge of the DFP throughout the community.
• Maintain Food Inventory records and track food acquisition expenses with the Director of Operations.
• Manage the DFP website, ensuring that displayed information is accurate and current, and respond to e-mails and correspondence through the DFP’s Facebook page.
• Oversee maintenance and security of the DFP.
• Work with available food resources to maximize food selections available to clients of the DFP.
• Coordinate with community agencies and civic organizations to promote food collection.
• Coordinate a Public Relations campaign through advertisements and public speaking in an effort to raise awareness of the DFP and increase both food donations and financial support.
• Attend monthly Board meetings at the request of the Board.
• Perform other duties as required by the Board commensurate with the position of Executive Director.

Desired Education: A degree in Business, Community/Nonprofit Service, Social Work/ Anthropology, or a related field preferred. A combination of related experience and/or training may be substituted.

Desired Experience: The desired candidate will have a proven track record of setting fundraising and capital campaign goals and achieving those goals on a regular basis. The candidate would ideally have experience working in the Social Service sector or a related field successfully preparing grant applications, working in the non-profit sector, and with public speaking.

Must have the ability to follow verbal or written communications; communicate effectively verbally and written with the public, volunteers, and Board members in a professional and courteous manner; operate general office equipment; word processing equipment; be familiar with Microsoft Word and Excel; be able to manage light bookkeeping; explain and enforce operating policies and procedures and independently carry out policies and procedures.

Must be computer literate and proficient in Microsoft Word, Excel and PowerPoint, as well as experienced with the use of Internet and e-mail.

Must have experience in working with the public and keeping records; pass a background check and have a valid driver’s license.

Physical Requirements:
Lifting files, boxes and food items; bending, reaching, and stooping to gather food items; bending and reaching to load food into cars and other vehicles.

Other Duties as Assigned: It is important to recognize this is not a complete list of the duties of the ED. The Executive Director of the DFP will need to be flexible, available at unusual times, maintain privacy for customers as needed, spend time with customers in crisis, make referrals for assistance, with other duties as needed.