Part Time Chapter Administrator (Contract)

The Association of Fundraising Professionals Central Ohio Chapter is seeking a part-time administrator to work remotely in Central Ohio 20-25+ hours per week (flexible), as necessary to fulfill the responsibilities of the position. This is a contract position.

AFP Central Ohio is a volunteer-run chapter of the global Association of Fundraising Professionals, and recognized as Central Ohio’s premiere membership organization for development and fundraising professionals. AFP Central Ohio provides an outstanding array of educational, professional development and career advancement opportunities for professional fundraisers. Our membership includes over 300 development professionals, consultants, allied professionals and fundraising volunteers. 

To learn more about the chapter, please visit centralohioafp.org. 

Position Overview 

 

Administration and Operations 

• Serve as AFP Global Liaison. AFP Central Ohio is a chapter of AFP Global and works occasionally with the global office to maintain membership information, submit all required chapter reports, and more.
• Maintain membership information
• Provide monthly membership reports for Chairperson
• Provide all required chapter reports
• Provide record management and retention, including timely submission of  required documentation 
• Receive and manage job bank requests 
• Move or transport office supplies as necessary
• Provide administrative support to volunteer board chairpersons as needed
• Other duties as assigned 

 

Marketing and Communication 

• Frontline member service for chapter communication including phone, email  and mail 
• Provide support for all chapter email communication including
  • Format and distribute all email communications 
  • Development of email schedule 
  • Development and distribution of social media content 
  • Development and distribution of chapter monthly newsletter 
  • Ensure consistent messaging across all chapter communications

 

Technology and Systems 

• Maintain AFP website and/or work with website developer to keep website current including updates to the events calendar,  highlighting new initiatives and programs, and maintaining accurate chapter contact information
• Develop and maintain the Bloomerang CRM in partnership with the board.
• Champion and maintain process for effective database management
• Serve as liaison with vendors, software systems including Eventbrite, Stripe, JotForm and Survey Monkey and Bloomerang. 

 

Event Management 

• Administer event registration process for chapter events and programs including monthly education meetings, board meetings and National Philanthropy Day
• Manage administrative set-up of events, including registrant processing,  reporting, nametags, etc., in partnership with the Education, National Philanthropy Day and Nominations Committees
• Assist Chairpersons with event communication, payments and other logistics as needed
• Assist committee members with special event duties as assigned for National Philanthropy Day taking place annually in November. Duties may include Special Guest Liaison, RFP process support, sponsorship tracking, invoicing and receipting, social media, vendor management, or sponsor relations.

Position Qualifications 

Qualified applicants will have the following expertise, competencies, and experience: 

Technical Expertise and Knowledge 

• Strong computer skills with ability to be proficient with Microsoft Office Suite (Word, Excel, Power Point) and Google Suite, with experience with or ability to learn WordPress, MailChimp, and event registration systems within six months of employment 
• Experience with membership organization
• Familiar with nonprofit administration, including general financial reporting Competencies
• Attention to detail
• Communicate effectively – oral, listening and written
• Collaborative—ability to work with volunteers
• Problem-solving and decision-making
• Values difference
• Self-starter and can work independently
• Excel as a project manager

Qualification Requirements 

• High school diploma or GED
• Must be able to lift up to 25 pounds. 

• Successful candidates will supply all equipment necessary for a virtual work environment. 

 

Desirable qualifications 

• Bachelor’s degree 
• Database management
• Willingness to travel to occasional on-site events.

 

The Chapter Administrator reports to the President of the Board of Directors; attends Board meetings and committee meetings as necessary in order to advance the work of the chapter. Occasional evenings are required.

Compensation: This position offers a rate of $20 – $25 per hour commensurate with experience, with a minimum of 20 hours to be paid per week. 

All new hires will be subject to a probationary period of 90 days. The purpose of this period is to assess your suitability for the role and ensure mutual compatibility

 

Benefits

• Paid Training
• Professional Development Opportunities
• Mileage Reimbursement 

Application Process 

To apply, please submit a cover letter, resume, and references to Erika Gable at [email protected] with the email subject line: AFP Chapter Admin.

The Association of Fundraising Professionals Central Ohio Chapter is an equal  opportunity employer. Central Ohio is committed to being a leader and a catalyst in  promoting equity and inclusion throughout Central Ohio. 

For questions regarding your application, contact Erika Gable, Chapter President, at  [email protected].