Grants Manager

Website ADAMH Board of Franklin County

The ADAMH Board of Franklin County provides a pathway to recovery for Franklin County residents needing resources for addiction and mental health. We need you to join our team and help support the work that brings Help, Healing, Health and Hope to our community!

ADAMH is currently searching for our new Grants Manager. In this role, you will be responsible for the financial management and coordination of grant activities for the ADAMH Board, ensuring compliance with all internal, local, state and federal policies and procedures, reviewing and assisting with grant proposals and reports, overseeing compliance of subrecipient monitoring, communicating with funding agencies and monitoring overall financial contract compliance

What you’ll do:

  • Coordinates all grant activity within ADAMH from a financial perspective; reviews grant proposal submission, budgets, contracts, reports and other grant-related financial documents for accuracy, completeness and contract compliance; ensures adherence to all timelines.
  • Maintains registration for federal/state grantor financial websites, passwords/passcodes and eligibility status; uses federal/state grants systems to manage grants, conduct reporting, etc. (e.g., U.S. HHS Payment Management Services (PMS) and Ohio MHAS Grant and Funding Management System (GFMS)).
  • Analyzes, interprets and applies federal, state, local government and private funder’s statues, rules and regulations regarding grant administration; verifies compliance with the Uniform Grants Guidance; implements related agency-wide policies and procedures.
  • Develops reporting statistics to ensure that ADAMH is meeting all applicable compliance requirements including items related to vendors, purchasing regulations, equipment inventory and closing documents.
  • Ensures proper monitoring and oversight controls are in place for grants, memorandums of understanding, processes award documents, draft sub-agreements, and similar documents;
  • Oversees compliance of subrecipient monitoring from a financial perspective including items related to achievement of subaward performance goals, collection and analysis of subrecipient annual audits, corrective action plans, subrecipient insurance policies and other financial documents required to be submitted by subrecipients, ensuring subrecipients comply with ADAMH’s policies/procedures, contract language, audit MOUs, and other requirements.
  • Provides technical assistance to and works collaboratively with Provider Relations to ensure financial and programmatic monitoring occurs efficiently and effectively.
  • Serves as the agency’s subject matter expert relating to eligible uses of grant funds, budget revisions, extension requests, program amendments, and contract compliance and regulations; develops and updates grants manuals and grant-related forms to facilitate the grants process and provide agency-wide support.
  • Monitors duration of cash on hand and ensures funds are expended/returned in timely manner.
  • Processes awards, no cost extensions, carry-over of funds and project modifications.
  • Schedules and facilitates meetings among multiple project directors to coordinate grant pursuits and ensure appropriateness of funding opportunities.
  • Facilitates grants approvals process, including preparing reports to ADAMH leadership and the Board of Trustees and ensuring grant pre-approval forms are completed.
  • Drafts grant notifications with accuracy and compliance with grant contract/agreement before they are sent to project coordinators.
  • Oversees maintenance of databases/systems to track all categorical and competitive grant funds. Maintains financial data/records; prepares required reports.
  • Supervises, trains and provides work direction and problem-solving assistance for interns and project teams.
  • In collaboration with the Training and Development Manager, conducts grant compliance training for ADAMH staff.
  • Other duties as assigned.

What we’re looking for:

Education: Bachelor’s degree in accounting, business administration, public administration or related field.

Experience: At least three (3) years of grant management including fiscal experience within a public entity or nonprofit.

Any combination of training and experience which provides the required knowledge and abilities.

Skills: Knowledge of principles, techniques and guidelines relative to grants, contract administration and subcontracting processes.

Knowledge of local, state and federal rules, regulations, laws and statutes relating to grants.

Knowledge of resources for identifying grant funds, as well as existing grant sources.

Knowledge of effective grant management and federal Uniform Grants Guidance; including generally accepted accounting principles and terminology, and auditing principles and practices.

Strong administrative analysis, account and statistical recordkeeping skills.

Strong skills in establishment and maintenance of filing, information retrieval systems and databases.

Strong skills in personal computers and software applications related to fiscal and administrative support work.

Ability to prepare clean, concise and accurate records and reports.

Ability to analyze, interpret and apply policies, rules and regulations.

Ability to gather, organize, analyze, and present a variety of data and information.

Ability to perform a wide variety of complex and specialized grant administration and support work for an assigned department.

Ability to work with considerable initiative and independence while exercising good judgment in recognizing scope of authority.

Ability to establish and maintain cooperative working relationships with a diverse group of people.

What we offer:

Extensive health benefits for all full-time employees.
Life insurance coverage for all full-time employees.
Guaranteed 11 paid holidays every year.
A 19 percent employer contribution to your OPERS pension plan.
Wellness incentives for employees/spouses enrolled in healthcare.

See more information on our competitive benefits programs at:

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